Add an asset transaction

1. Start with Add transaction

Open the portfolio account where the activity belongs and choose Add transaction. A transaction creates or updates an asset position inside that account.

• Use a buy transaction when you purchased more of an asset.
• Use a sell transaction when you sold part or all of an asset you already own.
• Users with read-only access can view portfolio data, but cannot save new transactions.

2. Choose the asset type

The asset type dropdown next to the search field controls what kind of asset Bitease searches for. Bitease usually preselects this type from the account you opened the transaction from, but you can change it before searching.

• Stock accounts start with Stock.
• Crypto accounts start with Crypto.
• Commodity accounts start with Commodity.
• Earnings or Other accounts start with Manual.
• You can switch between Stock, Crypto, ETF, Currency, Commodity, and Manual.
• The selected type changes which results search returns, so check it first if the results do not look right.

3. Search by name or symbol

Search for the asset by name or symbol. For example, you might search for AAPL, Bitcoin, VWCE, or Gold.

• If you are searching for a stock but see crypto or commodity-style results, change the asset type first.
• For crypto and currency-like searches, the selected currency or quote field can affect the search context.
• If the asset still does not appear, try the official symbol, common name, or exchange-specific ticker before switching to Manual.

4. Select the right search result

When Bitease shows search results, select the matching result from the list. Provider-backed assets must be selected from search results; typing free text only is for manual asset entry.

• Compare the name, symbol, asset type, exchange, and currency when similar results appear.
• If the account already owns the asset, an existing account asset can appear so you can add another transaction to that position.
• If no search result matches after checking the type and search terms, use Manual.

5. Add transaction details

After selecting or entering the asset, add the transaction details. A transaction changes how much of the asset you own and updates the account history.

Example only

Add transaction

Review the selected asset, transaction details, and totals before saving.

BuySell

Buy and sell use different asset choices

For sell transactions, Bitease only lets you choose assets already held in this account. Buy transactions can start from asset search; sell transactions start from account assets. For this example, the buy asset is locked.

A

Apple Inc. AAPLNASDAQUS Dollar (USD)

Quantity *

Unit price *

USD

Fees

Transaction date *

Total spent

$928.50

Includes fees: $1.50

Add transactionCancel

This is an example. It does not save data.

1. Choose Buy or Sell.
2. Enter the transaction date.
3. Enter the quantity and unit price or amount.
4. For provider-backed assets, the transaction currency is predefined from the selected asset details.
5. Add fees if needed. If the fee currency differs from the asset currency, enter the fee conversion rate as well.
6. Save the transaction.

6. If the asset is not found in search

If the asset does not appear after checking the asset type and search terms, manual entry is the fastest way to track it. You do not need to wait before adding the position to your portfolio.

• Manual assets are useful for private investments, collectibles, custom funds, delisted instruments, unsupported exchanges, or assets that do not appear in search.
• Manual assets can still be included in your portfolio, but they do not receive live market prices automatically.
• You can add manual valuations later to update the price used for reporting.

7. Add a manual asset

1. Choose Manual from the asset type dropdown.
2. Type the asset name.
3. Choose the manual Asset type: Stock, Crypto, ETF, Commodity, Currency, or Other.
4. Add an optional symbol if it helps you recognize the asset later.
5. Choose the asset currency.
6. Enter the transaction date, quantity, price, and fees.
7. Save the transaction.

8. Manual assets and valuations

Manual assets do not update automatically with live market prices. To update the price used for reporting, add a manual valuation for the asset at a specific date and time.

A transaction changes the quantity you own. A valuation changes the price Bitease uses to value the quantity you already own. Manual valuations can affect current value, unrealized P/L, allocation, and totals.

For example, if you bought 10 units of a private fund at EUR 100 each, the transaction records the 10 units and purchase price. If the fund later reports EUR 112 per unit, add a manual valuation for that date so Bitease can use the updated value in reporting.

9. Add and use manual valuations

You can add a valuation from the manual asset row. Open the row menu and choose Add valuation. Use View valuations when you want to review, edit, or delete earlier valuation entries.

The valuation form records the value Bitease should use from a specific date and time. The asset currency is fixed by the manual asset, so the valuation uses that currency.

Valuation mode controls what kind of value you enter. Unit price means you enter a price per unit, and Bitease multiplies it by the quantity you owned at that time. Total value means you enter the total value of the whole position, and Bitease can derive a per-unit price when quantity is available.

After a valuation mode is chosen for a manual asset, later valuations for that same asset must use the same mode. This keeps the valuation history consistent, so Bitease does not mix total-position values with per-unit prices for one asset.

10. How Bitease determines the current price for manual assets

For manual assets, Bitease chooses the newest available price source for the asset. The price source can be a manual valuation you entered or the unit price from the latest settled transaction for that asset.

Settled transactions include sell transactions. If a sell transaction is the newest settled price source, Bitease can use that sell unit price until you add a newer manual valuation or save another newer transaction price.

When a manual valuation and a transaction have the same date and time, Bitease uses the manual valuation. This lets an explicit valuation entry take priority over a transaction price when both describe the same moment.

11. FAQ